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Practical     Bibliographies 


OFFICE  METHODS 


SHELP 


OFFICE  METHODS 


Practical     Bibliographies 


OFFICE  METHODS 


By 

BLANCHE   BAIRD  SHELF 


THE  H.  W.  WILSON  COMPANY 

NEW  YORK,  N.  Y. 

1918 


INTRODUCTION 

This  bibliography  was  compiled  as  a  graduating  thesis 
from  the  Library  School  of  the  University  of  Wisconsin, 
June,  1917,  but  has  been  brought  down  to  date.  It  is  in- 
tended to  assist  executives,  secretaries,  and  those  holding 
clerical  positions  in  offices  to  devise  systems  and  records 
most  suitable  for  their  needs. 

No  attempt  has  been  made  to  present  a  complete  bibliog- 
raphy. The  field  is  too  wide  to  admit  of  comprehensive 
treatment  in  the  time  devoted  to  the  subject.  Preference 
has  been  given  to  those  books  and  articles,  published  since 
1910,  which  seem  to  represent  the  best  business  methods.  In 
a  few  cases  matter  published  before  that  date  has  been  in- 
cluded because  nothing  has  yet  appeared  which  could  be 
substituted.  Except  in  a  few  instances  only  such  magazines 
as  are  indexed  in  the  well-known  magazine  indexes  have  been 
considered. 

The  compiler  acknowledges  gratefully  the  assistance  in 
preparing  this  bibliography  given  by  the  faculty  of  the 
Library  School  of  the  University  of  Wisconsin,  Mr  E.  R. 
Rudders,  the  librarians  in  charge  of  the  business  branch  of 
the  Newark  (N.  J.)  public  library,  and  the  library  of  the 
Alexander  Hamilton  Institute.  It  is  hoped  that  users  will 
regard  the  imperfections  of  this  bibliography  with  charity. 
Any  criticisms  will  be  most  acceptable. 

The  authorities  for  notes  quoted  are  as  follows: 
Brooklyn.  Brooklyn  Public  Library.  Business  man's  library. 
New  York.  New  York  Public  Library.  Municipal  Reference 

Library  Notes   [monthly]. 

St  Paul.  St  Paul  Public  Library.  Business  books   [monthly]. 
Wisconsin.    Wisconsin  Library  Commission.    Bulletin  [monthly]. 

B   B.  SHELP. 
April,  1918. 


CONTENTS 

GENERAL   REFERENCES    7 

OFFICE  APPLIANCES  AND  EFFICIENCY  DEVICES 8 

SECRETARIAL  WORK    10 

FILING  AND  INDEXING  10 

General     10 

Catalogs,  Pamphlets  and  Clippings  14 

Pictures,  Cuts,  etc 15 

Correspondence    15 

Accounting,  Banking,  Credit  and  Collection  Records 16 

Advertising  and  Sales  Records   18 

Order,  Purchase  and  Supply  Records  18 

Engineering  Office  and  Industrial  Plant  Records 19 

Municipal  Office  Records  22 

Professional  Office  'Records 23 

Medical 23 

Law   23 

Architectural  23 

Other 24 

Railroad  Office  Records   24 

Real  Estate  and  Insurance  Office  Records 24 

SECRETARIAL  WORK  AS  A  PROFESSION  FOR  WOMEN 25 

SOURCES 26 

Bibliographies     26 

Periodical  Indexes    26 

Trade  and  Selected  Bibliographies   27 


OFFICE  METHODS 

GENERAL  REFERENCES. 


Business  digest.     N.  Y.   Cumulative   digest  corporation. 

A  weekly  publication  that  is  invaluable  to  the  business  concern 
which  desires  to  keep  well-informed  of  the  trend  of  affairs  in  the 
business  world.  It  contains  a  digest  alphabetically  arranged  of 
articles  in  periodicals,  reports,  etc.,  relating  to  business,  including 
office  methods. 

Cahill,  M.  F.  Office  practice,  by  M.  F.  Cahill  &  A.  C.  Rug- 
geri.  Macmillan,  1917. 

Primarily  for  students.  The  best  methods  are  represented.  The 
chapters  on  Office  records,  Office  time  and  labor  savers,  and  Office 
reference  books  are  worthy  of  note. 

Dewey,  Melvil.  Decimal  classification  and  relativ  index. 
Ed.  9,  rev.  Lake  Placid  Club,  N.Y.  Forest  press,  1915. 
$6. 

The  most  widely  used  system   of  classifying  all  sorts  of  material. 
Office   efficiency.      Reprinted    from   The   business   of   in- 
surance,   N.   Y.    Ronald   press,    1912.     I5c.      Pam. 

Excellent,  time-saving  methods  recommended  by  an  expert  in  li- 
brary economy. 

Dicksee,  L.  R.  Office  organization  and  management,  includ- 
ing secretarial  work,  by  L.  R.  Dicksee  &  H.  E.  Blain. 
3d  ed.  Lond.  Pitman,  1914.  $2. 

•  An    English    work   which   touches   upon   all   problems   that   arise   in 
office  practice  from  the  personnel  of  the  office  staff  to  legal  matters. 

Fuller,  W.  D.  Standardization  in  office  work.  Industrial 
Management,  July,  1917,  v.  53,  p.  503-507. 

All  office  work  classified  as  "straight  line"  and  "circle"  operations, 
Standards  are  given  for  determining  the  unit  of  work  in  the  several 
cases. 

How-to  systematize  the  day's  work.  9th  rev.  ed.  Chic.  Sys- 
tem co.  1911.  $i.  (System  "how  books"). 

Practical  methods  every  routine  worker  should  know.  Published 
also  as  Personal  Efficiency  in  Business,  1914;  and  as  How  to  Double 
the  Day's  Work,  1910. 

Kemble,  W.  F.  Choosing  employees  by  mental  and  physical 
tests.  N.  Y.  Engineering  Magazine  Co.  1917.  $3- 

The  only  book  which  treats  this  subject  at  length.  It  will  be 
found  of  great  assistance  to  the  office  executive  in  choosing  his 
employees  successfully. 

Kilduff,  E.  J     Systematizing  the  office  (in  his  Private  secre- 
tary.     1916.      p.    277-291.      Century,    $1.20). 
Methods   of  handling  details. 


8  PRACTICAL    BIBLIOGRAPHIES 

Leffingwell,  W.  H.  What  scientific  management  did  for  my 
office.  System,  Dec.  1916,  v.  30  p.  613-621;  Jan.  1917, 
v.  31,  p.  68-74. 

The    Taylor    system    applied    to    office    work. 

Murphy,  C.  D.  Less  of  office  routine.  System,  Nov.  1914, 
v.  26,  p.  490-498. 

How  to  overcome  unnecessary  motion,  cut  expense,  and  increase 
efficiency. 

Office  management.  Chic.  Shaw,  CI9I4.  6oc.  (Students'  busi- 
ness book  series). 

Concise,  practical,  and  suggestive,  but  lack  of  an  index  detracts 
from  its  usefulness. 

Parsons,  C.  C.  Office  organization  and  management.  Chic. 
LaSalle  Extension  Uniyersity,  1917.  $2.50  lea. 

A  large  proportion  of  this  work  deals  with  records  and  systems 
for  the  various  departments  of  the  office.  It  is  also  issued  as  v.  18 
of  the  Business  administration  series  published  by  the  LaSalle  Ex- 
tension University. 

Purinton,  E.  E.  Best  office  I  ever  saw.  Independent,  Sept. 
15,  1917,  v.  91,  p.  425-426+ 

Office  organization  to  secure  efficiency  in  output  with  minimum 
cost  and  with  consideration  for  employees. 

Purinton,  E.  E.  Everyman's  office.  Independent.  Nov.  20, 
1916,  v.  88,  p.  316+. 

Advice  on  arrangement,  equipment,  employment,  executives, 
finance,  recording,  mailing,  filing,  etc. 

Office    efficiency.      Independent,     Feb.     21,     1916,     v.    85, 

p.  276-278+ 

Principles  which  underlie  office  methods  and  suggestions  for  ap- 
plying them. 

Schulze,  J.  W.  The  American  office.  2d  ed.  N.  Y.  Ronald 
press,  1914.  $3.  o.  p. 

One  of  the  most  practical  works  on  office  methods.  It  covers 
office  employees,  training  employees,  arrangement  of  space,  appliances, 
filing,  records,  system.  New  edition  is  expected. 

Simpson,  T.  W.  How  to  discipline  details.  System,  Aug. 
1914,  v.  26,  p.  134-142. 

Office    organization   to    make   routine   matters    less   burdensome. 


OFFICE   APPLIANCES   AND   EFFICIENCY   DEVICES 

Banning,   Kendall.     Short   cuts   in   executive   work.     System, 
June,  1913,  v.  23,  p.  602-609. 

Ingenious    devices    which    have    been    evolved    to    save    time    and 
effort  of  the  man  at  the  desk.     Sub-title. 

Brinton,  W.  C.     Graphic  methods  of  presenting  facts.     N.  Y. 
Engineering  magazine  co.  1915.     $4. 

Almost    the    only    book    which    presents    the    subject    of    preparing 
graphs    for    the   nontechnical   man   without   statistical   training. 

Byles,  R.  B.     Filing  appliances,     (in  his  Card  index  system. 
1915.     p.   104-117.     Pitman,   is.) 

Describes    the    equipment    necessary    to    operate    any    filing    system 
efficiently    and   simply. 


OFFICE  METHODS  9 

Cahill,  M.  F.  Office  time  and  labor  savers  (in  her  Office 
practice.  1917.  p.  184-201). 

Machines  for  the  correspondence  department,  for  the  financial 
department,  and  miscellaneous  machines. 

Deyo,  J.  A.  Making  sure  Jones  gets  our  letters  on  time. 
System,  June  1917,  v.  31,  p.  659-661. 

By  means  of  blue  prints  used  in  connection  with  card  records, 
the  exact  course  of  follow-up  that  each  type  of  inquiry  should  re- 
ceive is  mapped  out  and  automatically  attended  to  by  clerks. 

Furer,  J.  A.  Wider  use  for  rubber  stamps.  System,  July, 
1914,  v.  26,  p.  102-103. 

How  a  convenient,  well-devised  rack  for  rubber  stamps  cuts  the 
time  of  routine  work  in  one  office.  Sub-title. 

Hudders,  E.  R.  Filing  equipment.  (in  his  Indexing  and 
filing.  1916.  p.  189-214). 

An  invaluable  guide  on  the  subject.  A  table  is  given  which 
lists  all  sorts  of  matter  to  be  filed,  the  equipment  needed  for  filing, 
and  where  to  obtain  it. 

Leffingwell,  W.  H.  41  ways  to  save  time  in  an  office.  Sys- 
tem, Feb.  1917,  v.  31,  p.  139-147. 

How  to  correct  misdirected  and  unnecessary  motions  in  office 
work  and  reduce  the  office  payroll. 

Lehman,  C.  H.  Saving  your  steps.  Bankers'  Monthly,  Jan. 
1918,  p.  25. 

A  dictaphone  interconversing  system  that  is  simple  and  adaptable 
for  large  or  small  offices.  It  solves  the  problem  of  getting  informa- 
tion quickly  from  one  department  to  another. 

Nicholson,  J.  L.  Mechanical  office  appliances  (in  his  Factory 
organization  and  costs.  1909.  p.  345-404.  N.  Y.  Kohl 
technical  pub.  co.  $5.50). 

Adding  and  listing  machines,  calculating  and  computing  ma- 
chines, duplicating  and  printing  machines,  addressing  machines,  fil- 
ing devices,  and  loose-leaf  ledgers. 

Page,  W.  K.  Preparation  and  care  of  mailing  lists.  Chic. 
Addressograph  Co. 

A  compact  and  handy  volume  which  contains  much  useful  in- 
formation on  keeping  such  lists  up-to-date  by  means  of  simple 
systems  and  the  use  of  the  addressograph. 

Parsons,  C.  C.  Machinery  of  the  office,  (in  his  Office  or- 
ganization and  management.  1917.  p.  161-202). 

Machines  and  equipment  which  should  be  used  to  secure  greatest 
efficiency. 

Rosenblatt,  Ann.  Machinery  used  in  modern  offices  (in  her 
Ambitious  woman  in  business.  1916.  p.  234-237.  Funk, 
$1.50). 

More  than  125  machines  and  systems  listed  under  the  following 
heads:  Addressing,  mailing,  and  duplicating  machines;  Computing 
and  billing  machines;  Writing,  filing,  and  indexing;  Intercommuni- 
cating systems;  Miscellaneous  office  devices  and  systems. 

Schulze,  J.  W.  Office  appliances  (in  his  American  office. 
1914.  p.  34-6i). 

Not  illustrated,   but  the  descriptions  are  clear. 

Short  cuts  that  will  save  time  (in  How  to  systematize  the 
day's  work.  1911.  p.  104-128). 

Three  chapters  on  schemes  and  devices  which  are  practical  for 
the  busy  person. 


io  PRACTICAL    BIBLIOGRAPHIES 

Smith,  R.  W.     It's  easy  to  find  Jones'  letter — now.     System, 
Oct.  1917,    v.  32,  p.  554-555. 

How  a  blueprint  showing  arrangement  of  the  filing  cabinets  and 
a  guide  list  near  at  hand  makes  easy  finding  even  for  those  who 
are  unfamiliar  with  the  files. 

SoRelle,  R.  P.     Office  appliances,   (in  his  Office  training  for 
stenographers.      1916.     p.   81-90). 

How  to  use  and  care  for  the  typewriter,  mimeograph,  phono- 
graph, impression  copies,  and  rollier  copier. 

Trips  to  the  other  man's  office.     System,   Feb.   1917,     v.  31, 
p.  182-185. 

Pictures  with  explanations  of  the  way  several  firms  have  simpli- 
fied for  themselves  such  problems  as  making  extra  copies,  getting 
out  mail,  filing  papers,  etc. 

Walton,   Seymour.     Mechanical   appliances.     Journal   of   Ac- 
countancy, Nov.  1916,  v.  22,  p.  394-400. 

Brief  descriptions  of  tested  machines  that  have  been  devised  to 
abolish  drudgery  in  office  work. 


SECRETARIAL  WORK 

Cody,  Sherwin.     How  to  be  a  private  secretary.     Chic.  School 
of  English,  CI9I3.     $2. 

Includes  chapters  on  how  to  arrange  a  business  letter  attractively, 
getting  out  a  day's  dictation,  office  appliances,  business  papers,  trans- 
portation, how  to  prepare  legal  forms,  filing,  duties  of  a  private 
secretary,  printing,  etc.  Brooklyn. 

Kilduff,  E.  J.     The  private  secretary.    Century,   1916.    $1.20. 

An  excellent  work  for  anyone  either  employing  a  private  secre- 
tary or  wishing  to  become  one.  The  routine  of  the  work  is  fully 
taken  up;  managing  callers,  handling  correspondence,  letter-writing, 
filing,  editing,  printing,  and  proof-reading,  etc.  Different  in  purpose 
from  Spencer's  Efficient  Secretary.  Wisconsin. 

SoRelle,    R.    P.     Office     training     for     stenographers.     Chic. 
Gregg  pub.  co.   1916.     $1.25. 

Covers  office  routine,  postal  information,  remittances,  filing  and 
indexing,  office  appliances,  shipping,  business  and  legal  papers,  tele- 
graph and  telephone,  editing,  proof-reading,  etc.  Seeks  to  give  the 
knowledge  and  training  that  employers  call  experience.  Brooklyn. 

Spencer,  E.  L.     Efficient  secretary.     Stokes,  1916.     $i. 

The  qualifications  necessary  for  secretaries  are  discussed,  fol- 
lowed by  explanations  of  methods  which  make  for  efficient  service. 


FILING  AND  INDEXING 
General 

References    on    filing   equipment    will    also    be    found    under    Office 
Appliances    and    Efficiency    Devices. 

Hamburgh,  W.  C.     Files  and  filing  (in  his  Talks  on  business 
correspondence.     1916.     p.  169-239.     Little,  75c). 

Twelve    chapters    forming    a    contribution    on    as    many    phases    of 
commercial    filing. 


OFFICE  METHODS  11 

Bracefield,  Richard.  Simple  filing  systems.  System,  Feb. 
1912,  v.  21,  p.  169-172. 

Methods  by  which  the  small  and  medium-sized  office  keeps  its 
correspondence  ready  for  reference.  Sub-title. 

Buchaca,  E.  J.  A  better  way  to  file  maps  and  charts.  Sys- 
tem, Feb.  1917,  v.  31,  p.  217-219. 

Use   of   the  revolving   rack   with   leaves. 

— Quick  filing — easy  finding.  System,  Oct.  1914,  v.  26,  p. 
438-440. 

Dewey  decimal  classification  applied  to  filing  papers  in  a  business 
office. 

Byles,  R.  B.  Card  index  system.  Ed.  2,  rev.  &  enl.  Pit- 
man [1915]  i  s. 

A  modern  English  work  that  reflects  American  methods.  It  treats, 
besides  the  principles,  filing  catalogs  and  rress  cuttings,  customers* 
and  enquirers'  registers,  other  card  records,  card  index  ledger,  filing 
appliances. 

Cahill,  M.  F.  Office  record  filing  (in  her  Office  practice. 
1917.  p.  66-113). 

Principles    and    practice    very    clearly    explained. 

Clarke,  A.  L.  Manual  of  practical  indexing.  Lond.  Library 
supply  co.  1905.  $1.25. 

Notwithstanding  that  this  is  an  older  English  work  the  principles 
laid  down  still  continue  good  practice. 

Cody,  Sherwin.  Filing  (in  his  How  to  be  a  private  secretary. 
01913-  P-  90-104). 

Simple    filing    methods. 

— Simple  foundation  principles  of  looseleaf  and  card  sys- 
tems (in  his  How  to  be,  a  private  secretary.  CI9I3. 
p.  207-232). 

Brief  explanations  of  the  many  applications  of  these  systems  to 
mailing  and  follow-up  lists,  bookkeeping,  retail  accounting,  check- 
ing advertisements,  cost  systems,  inventorying,  real  estate  records, 
etc. 

Colcgrove,  M.  E.  comp.  Subject  headings  for  information 
file,  by  M.  E.  Colegrove  and  M.  A.  McVety.  Elm  tree 
press,  1917.  $i.  Pam.  (Modern  American  library  econ- 
omy series). 

The  300  subjects  under  which  the  Newark  library  files  current  in- 
formation. A  supplement  to  the  Vertical  file,  by  McVety.  Sold 
also  by  the  H.  W.  Wilson  Co. 

Cope,  E.  A.     Filing  systems.     Pitman,  1913.     $i. 

An  English  work  on  the  principles  of  filing  systems  applied  to 
business.  Not  so  up  to  date  as  American  practice  actually  is,  but 
the  book  has  value. 

Doom  of  the  hand-picked  mailing  list.  Scientific  American, 
Nov.  18,  1916,  v.  15,  p.  461+. 

A  novel  system  of  filing  cards  so  that  classification  is  indicated 
through  mechanical  operations. 

Dwyer,  I.  E.     The  filing  of  letters  and  papers  (in  his  Busi- 
ness letter.     1914.     p.   146-152.     Houghton,  $i), 
Simple,    practical    methods. 


12  PRACTICAL    BIBLIOGRAPHIES 

Flinn,  A.  D.  Filing  and  indexing  system  of  the  Board  of 
Water  Supply  of  the  City  of  New  York.  Journal  of  the 
Association  of  Engineering  Societies,  Oct.  1909.  v.  43, 
p.  111-146. 

Detailed  explanation  of  the  filing  and  indexing  in  the  different 
departments  of  the  office. 

Gantt,    H.    L.     Practical    application    of    scientific    manage- 
ment.    Engineering  Magazine,  April,  1911,  v.  41,  p.   1-22. 
Card    systems    in    theory    and    practice. 

Globe-Wernicke  co.     Filing  and  finding  papers.    CI9I3.    Pam. 

For  bills,  cards,  invoices,  letters,  mercantile  reports,  photographs, 
orders,  tickets,  tariffs,  catalogs,  sales  reports,  clippings,  documents, 
legal  papers,  extracts,  proofs,  daily  insurance  reports,  treatises. 
Sub-title. 

Housel,  B.  D.  Finding  mis-filed  index  cards.  System,  June, 
1913,  v.  23,  p.  654-657. 

The    Bertillon    finding    system    applied    to    business    methods. 

Rudders,  E.  R.  Indexing  and  filing.  N.  Y.  Ronald  press, 
1916.  $3. 

The  leading  work  in  the  field.  The  idea  of  the  author  is  to 
codify  rules  which  will  cover  the  indexing  and  filing  of  records 
found  in  business  organizations.  A  new  edition  is  to  be  issued. 

Hudders,  E.  R.  Information  and  data  files,  (in  his  Index- 
ing and  filing.  1916.  p.  136-151). 

Methods  of  handling  matter  including  periodicals,  bound  litera- 
ture, clippings,  correspondence,  etc. 

Kaiser,  J.  Card  system  at  the  office.  Lond.  McCorquodale, 
n.  d.  5.  (Card  system  series,  v.  i). 

How  to  treat  in  a  commercial  office,  correspondence,  periodicals, 
books  and  pamphlets,  trade  catalogs,  samples,  circularizing,  customers' 
index,  travelers'  index,  mailing  lists  and  business  ledger. 

Systematic  indexing.  Pitman,  1911.  $4.50.  (Card  sys- 
tem series,  v.  2). 

Treats    of    intelligence    department,    literature,    classification,    sys- 
tematic   indexing,    application    to    the    card    index,    application    to    the  ' 
book    index. 

Keane,  C.  D.  A  four-in-one  filing  system.  System,  Nov: 
1913,  v.  24,  p.  540-541. 

How  to  classify  and  subdivide  a  card  index  by  use  of  inverted 
tabs. 

Kilduff,  E.  J.     Filing  (in  his  Private  secretary.     1916.     p.  144- 

173). 

Explains   fully   applications   of   alphabetic   and  numeric   filing. 

Library  bureau.     Card  and  filing  supplies.     1916. 

Cards   and   guides    for    commercial,    professional,    public 

office,  and    other   uses.      n.d. 

The  new  method  for  indexing  cards,     n.   d. 

Simple,    rapid,    accurate. 

Vertical    filing,      n.    d. 

For  correspondence,  credit  information,  invoices,  sale  and  purchase 
orders,  legal  papers,  checks  and  vouchers,  catalogs,  blue  prints. 
Sub-title. 

Macey  co.     First  principles  of  filing  systems.     1915. 

A  text-book  for  those  who  wish  to  establish  a  thorough  under- 
standing of  the  fundamentals  of  filing,  indexes,  and  card  systems. 


OFFICE  METHODS  13 

McVety,   M.  A.     Vertical   file,   by   M.   A.   McVety   &   M.   E. 
Colegrove.     Woodstock,   Vt.    Elm   tree   press,    1915.     5oc 
Pam.     (Modern  American  library  economy  series,  v.  2). 
Detailed    account    of    an    exact    and    simple    system    for    assembling, 
labeling,   and   keeping  up-to-date   matter   not   found  in   book   form. 
Sold  also  by  the  H.  W.   Wilson  co. 

Nicholson,  J.  L.  Filing  and  loose-leaf  devices  (in  his  Fac- 
tory organization  and  costs.  1909.  p.  399-404). 

Filing    devices,    loose-leaf    systems,    binders,    and    card    systems. 

Owen,  O.  A.  How  my  desk  saves  times  for  me.  System, 
Aug.  1917,  v.  32,  p.  200-201. 

Recency  method  of  filing  personal  papers.  Of  value  where  only 
small  amount  of  matter  is  to  be  cared  for. 

Petherbridge,  Mary.  Technique  of  indexing.  Lond.  Secre- 
tarial bureau,  1904. 

An  English  work  which  explains  the  making  of  card  indexes  for 
correspondence,  magazines,  newspapers,  etc.  Although  not  new,  the 
practice  recommended  is  good. 

Pittsburgh  Carnegie  library.  Rules  for  filing  cards  in  the 
dictionary  catalogs  of  the  Carnegie  library  of  Pittsburgh. 

1915.  Pam. 

Represents  the  established  library  practice  for  alphabeting  en- 
tries in  a  card  catalog.  The  rules  a/e  applicable  to  commercial  filing 
as  well. 

Ralph,  G.  G.  Methods  and  devices  for  making  records  avail- 
able, (in  his  Elements  of  record  keeping  for  child-caring 
organizations.  1915.  p.  132-155.  N.  Y.  Survey  Asso- 
ciates, $1.25). 

Indexing  records,  organizing  records  for  filing,  filing  records, 
special  indexes,  signals,  and  protection  of  records  are  the  subjects 
treated  in  a  way  which  has  application  to  filing  in  general. 

Rand  co.     Rand  visible  card  systems.     1918. 

Methods  of  filing  cards  without  the  card  drawer,  so  that  index- 
ing matter  on  a  given  card  is  not  hidden  by  other  cards. 

Other  firms  supplying  literature  on  visible  indexing  are  Acme 
Card  System  Co.,  American  Kardex  Co.,  Index  Visible,  Inc.,  Li- 
brary Bureau. 

Reynolds,  J.  J.  A  card  index  and  what  it  means.  Electric 
Railway  Journal,  Oct.  16,  1915,  v.  46,  p.  815-818. 

Principles  of  a  card  index,  work  of  the  Boston  Index  Bureau, 
work  of  other  index  bureaus,  and  the  card  index  as  applied  to 
records  of  employees  of  large  corporations. 

Risque,  F.  W.  Loose  leaf  books  and  systems  for  general 
business.  St.  Louis,  Studley,  1907.  $3. 

Comprehensive  and  concise.  Methods  of  keeping  many  records 
in  this  form  are  explained. 

SoRelle,  R.  P.  Filing  systems  and  filing,  (in  his  Office 
training  for  stenographers.  1916.  p.  59-78). 

Brief    treatment    of   the    elements    of    office    filing   and    indexing. 

Spencer,  E.  L.     Filing  and  listing  (in  her  Efficient  secretary. 

1916.  p.    100-105). 

The  simplest   forms  of  filing. 

Tarrant,  S.  C.  Cross  filing  instead  of  remembering.  Sys- 
tem, July,  1914,  v.  26,  p.  84-85. 

Classifying  miscellaneous  papers  and  materials  for  quick  ref- 
ference.  Sub-title, 

\ 


14  PRACTICAL    BIBLIOGRAPHIES 

Wheeler,  M.  T.  Indexing:  principles,  rules,  and  examples. 
2d  ed.  rev.  Albany,  N.  Y.  University  of  the  state  of 
N.  Y.  1913.  (New  York  state  library  school  bulletin, 

n.  33). 

The  subject  is  presented  from  the  viewpoint  of  the  librarian  and 
literary  worker,  but  its  principles  are  adaptable  to  commercial  work. 

Wigent,  W.  D.  Modern  filing:  a  textbook  on  office  systems. 
Rochester,  N.  Y.  Yawman  &  Erbe.  1916.  $i. 

Alphabetical,  numerical,  geographical,  and  subject  filing,  follow- 
up,  card  record  systems,  etc.  St.  Paul. 

Yawman   and     Erbe    manufacturing    co.     How     to     transfer 
papers  and  records,     n.  d. 
Three  methods  explained. 

Vertical    filing   down-to-date.      CI9I5. 

Catalogs,  Pamphlets,  and  Clippings 

Byles,  R.  B.     Filing  catalogues  and  press  cuttings,     (in  his 

Card   index   system.     1915.     p.   51-63. 
Canavan,  R.     How  catalogs  and  pocket  maps  are  filed  in  an 

engineer's  office.     Engineering  News,  Apr.  5,  1917,  v.  78, 

p.   46-47. 

Use   of   the   Dewey   classification   and  the   unifile   container. 

A  catalogue  that  is  filed  automatically.  Printers'  Ink,  Mar. 
29,  I9J7>  v.  98,  p.  67-68+. 

A  scheme  for  folder  catalogs  by  which  the  manufacturer  binds 
his  bulletins  in  separate  folders,  each  of  which  is  indexed  for  filing. 
Provision  is  also  made  for  filing  allied  matter,  such  as  correspond- 
ence, in  the  same  folder. 

Cunningham,  J.   C.     Report   of  the   committee   investigating 
the  use  and  methods  of  handling  and   filing  newspaper 
clippings.     Special  Libraries,  Sept.-Oct.  1913,  v.  4,  p.  157- 
161. 
•    Treats    of   sources,    classification,    filing,    indexing. 

Dana,  J.  C.  Color-and-position  method  for  filing  pamphlets, 
books,  maps,  documents,  letters  and  other  material.  Pt.  i. 
Woodstock,  Vt.  Elm  tree  press,  1918. 

System  as  used  for  filing  pamphlets  in  the  Newark  (N.  J.)  pub- 
lic library.  Sold  also  by  the  H.  W.  Wilson  Co. 

The  story  of  the  made  in  Newark  material.  Special  Li- 
braries, Nov.  1911,  v.  2,  p.  93-96. 

Explanations  of  the  methods  of  collecting,  filing,  and  cataloging 
the  trade  catalog  collection  in  the  Newark  library. 

Davies,  J.  P.     Catalog  filing  and  indexing  (in  his  Engineer- 
office    systems    and    methods.     1915.     p.   492-499). 
An  all  round  practical  system  for  general  use. 

Eikenberry,  W.  L.  Vertical  filing  for  pamphlet  collections 
Science,  Jan.  19,  1917,  n.s.  v.  45,  p.  64-65. 

Use  of  vertical  commercial  filing  cases.  Estimate  of  cost  per 
inch  is  given.  The  classification  system  is  not  so  clearly  treated. 

Everitt,    F.    C.     Filing   articles    and    data.     Machinery,    Aug. 

1913,  v.   19,  p.  954-955- 

A  scrap-book  file  permiting  both  sides  of  clippings  to  be  read. 
Sub-title. 


OFFICE  METHODS  15 

Flagg,  C.  A.     The  pamphlet  question.     Bulletin  of  the  Maine 
State   Library,   Oct.    1914,  v.   4,  p.   6-7+. 

Manner  of  treating  pamphlets  in  the  Bangor  (Me.)  public  library 
which  is  adaptable  to  office  pamphlet  files.  Reprinted  in  Bulletin 
of  the  New  Hampshire  State  Library,  Dec.  1914,  and  abridged  in 
in  the  Library  Supplies  Catalog  of  the  Library  Bureau,  1916. 

Rudders,  E.  R.     Catalog  and  pamphlet  filing,     (in  his  Index- 
ing and  filing.     1916.     p.  153-160). 

Methods   of  classification,   indexing,   and  shelving. 

Library  scheme  for  catalogs  and  price  lists.    Electrical  Re- 
view, Lond.   Oct.  25,   1912,  v.  71,  p.  676-678. 

A  method  providing  easy  reference  to  a  collection  of  trade 
catalogs. 

Miller,   M.   R.     Filing   pamphlets.     Science,    Sept.     14,    1917, 
n.s.   v.   46,   p.   263-264. 

A  system  of  filing  agricultural  pamphlets  which  uses  the  Library 
of  Congress  classification.  Cross  reference  is  provided  for  and  a 
register  of  origins  is  kept. 

Storer,   T.    L.     The   care   of   pamphlet   collections.     Science, 
Nov.  24,  1916,  v.  44,  p.  735-739- 

Five  methods  suggested  with  emphasis  on  the  one  employing 
pamphlet  cases  as  used  in  the  Museum  of  Vertebrate  Zoology  of 
the  University  of  California.  The  classification  scheme  for  pamph- 
lets on  scientific  subjects  is  illustrated. 

White,  W.  F.  New  Paltz  system  of  treating  pamphlets  and 
art  material.  Public  Libraries,  July  1903,  v.  8,  p.  301-306. 
A  system  for  classifying  and  cataloging  this  kind  of  material 
that  is  applicable  to  either  the  Dewey  decimal  or  the  Expansive 
systems  of  classification.  While  worked  out  in  a  reference  library, 
it  may  be  used  as  successfully  for  filing  and  indexing  pamphlets, 
clippings,  and  pictures  in  an  office. 

Pictures,   Cuts,  Etc. 

Matter  on  filing  this  sort  of  material  will  also  be  found  under 
Engineering  Office  and  Industrial  Plant  Records  and  under  Profes- 
sional Office  Records,  Architectural. 

Davis,  W.  S.     Filing  negatives  and  prints.     Photo-Era,  May, 


Methods   requiring  simple   equipment  and  insuring  easy  finding. 

Hudders,  E.  R.  Filing  of  electrotypes  and  cuts,  (in  his  In- 
dexing and  filing.  1916.  p.  184-188). 

Treats  of  a  type  of  filing  needed  by  publishers,  advertising  agen- 
cies, printing  plants,  and  catalog  or  mail  order  business. 

Correspondence 

Matter  which  may  be  applied  to  this  subject  will  be  found  entered 
under  Filing  and  Indexing,  General,  and  also  under  Railroad  Office 
Records. 

Clark,  N.  M.  Files  that  find  letters  in  a  hurry.  System, 
Aug.  1915,  v.  28,  p.  216-220;  Sept.  1915,  v.  28,  p.  320-324; 
Oct.  1915,  v.  28,  p.  434-438. 

Articles    explaining    the    four    basic    filing    systems    and    the^r 
variations   to   meet  the   needs   of  specific  cases. 


16  PRACTICAL    BIBLIOGRAPHIES 

Correspondence  filing  classification.  Journal  of  Electricity, 
Power  and  Gas,  Aug.  15,  1914,  v.  33,  p.  151-154;  Aug.  22, 
1914,  v.  33,  p.  177;  Aug.  29,  1914,  v.  33,  p.  197-198;  Sept. 
5,  1914,  y.  33,  P.  229;  Sept.  12,  1914,  v.  33,  p.  248. 

A    detailed    classification    system    used    in    an    electric    station. 

Diemer,  Hugo.  The  general  office,  (in  his  Factory  organ- 
ization and  administration.  1910.  p.  126-131.  N.  Y.  Mc- 
Graw-Hill, $3). 

A   numerical   system   for   letters   with    card   index   and   cross-index, 

Fawcett,  Waldron.  Handling  correspondence  at  the  U.  S. 
Department  of  State.  Inland  Printer,  Oct.  1915,  v.  56, 
p.  109-112. 

Outline  of  the  modern  methods  which  enabled  the  department  to 
cope  with  the  tremendous  amount  of  correspondence  at  the  outbreak 
of  the  European  war. 

Ring,  J.  jr.  Correspondence  filing  method  used  by  the  Mer- 
cantile Trust  Co.  of  St  Louis.  Bankers'  magazine,  Feb. 
1910,  v.  80,  p.  236-242. 

A  vertical  file  and  voucher  system  to  trace  material  removed  from 
the  file  at  any  time. 

Schulze,  J.  W.  Correspondence  filing  (in  his  American  office. 
1913.  p.  224-236). 

Description   of   the    most    generally    used   systems. 

Thompson,  C.  B.  Right  filing  and  easy  finding.  System, 
June,  1913,  v.  23,  p.  586-592. 

A  logical  mnemonic  classification  to  expedite  handling  of  records 
and  correspondence. 

The  same  is  given  in  his  Scientific  management,   1914,  p.   508-519. 

U.  S. — President's  commission  on  economy  and  efficiency. 
Memorandum  of  conclusions  reached  concerning  the 
principles  that  should  govern  in  the  matter  of  handling 
correspondence.  Wash.  Govt.  print,  off.  1912.  (Circular, 
no.  21). 

Suggestions  for  the  use  of  labor-saving  devices  in  preparing  and 
mailing  letters,  etc. 

U.  S. — President's  commission  on  economy  and  efficiency. 
Reports  of  the  commission.  Wash.  Govt.  print,  off.  1913. 
Includes  critical  discussion,  with  diagrams,  of  the  methods  of 
handling  and  filing  correspondence  in  various  offices  of  the  de- 
partments of  War  and  Justice,  with  specific  recommendations  for 
improved,  simplified  methods.  New  York. 

CJ.  S. — Weather  bureau.  Weather  bureau  correspondence 
files.  Wash.  Govt.  print,  off.  1912.  Pam. 

Description  of  the  filing  system  with  instructions  and  a  decimal 
classification  for  indexing. 

Wade,  T.  G.  Files  that  increased  sales  35%.  System,  Nov. 
1915,  v.  28,  p.  553-556. 

A  follow-up  system  of  filing  and  indexing  correspondence  in  the 
general  office  of  a  manufacturing  company. 

Accounting,  Banking,  Credit,  and  Collection  Records 
Beerbower,  C.  W.     Simple  card  system  for  handling  collec- 
tions.    Bankers'  Magazine,  June,  1912,  v.  84,  p.  771-773- 

Two  systems  described,  either  of  which  may  be  used  independ.. 
ently  of  the  other. 


OFFICE  METHODS  17 

Byles,  R.  B.  The  card  index  ledger,  (in  his  Card  index 
system.  1915.  p.  92-103). 

A    concise    and   adequate    explanation    of   the   system. 

Cramer,  J.  A.  Filing.  Bankers'  Magazine,  May,  1912,  v.  84, 
p.  655-660. 

The  subject  file  applied  especially  to  banking;  the  file  clerk,  equip- 
ment, and  method  of  filing  are  treated. 

Cramer,  J.  A.  The  filing  department.  N.  Y.  Bankers'  Pub- 
lishing co.  1917.  $i.  (Bank  department  series,  3). 

Concise  and  adequate  treatment  of  bank  filing.  The  following 
subjects  are  treated:  Equipment,  theory,  actual  filing,  what  to  file, 
transferring,  and  the  file  clerk. 

Haseltine,  W.  E.  Experience  with  a  card  ledger  for  meter 
records  and  water  bills.  American  City,  July,  1916, 
v.  15,  p.  68-71. 

System    employed   by    a   public    utilities    corporation    in   Wisconsin. 

Holt,  H.  M'.  Keeping  track  of  credit  information.  Bankers' 
Magazine,  May,  1917,  v.  94,  p.  532-533- 

Cross  reference  system  of  indexing  by  means  of  two  sets  of 
card  indexes. 

Hooven,  S.  L.  Cards  for  savings  bank.  Bankers'  Magazine, 
July,  1914,  v.  89,  p.  29-31. 

Card    ledgers    employed    in    keeping   bank    accounts. 

Hudders,  E.  R.     Check  and  voucher  filing,     (in  his  Indexing 

and  filing.     1916.  p.  181-183). 
— Credit  records.    (In  his  Indexing  and  filing.    1916.    p.   171- 

174). 
Huntington,    R.    T.     These    files    increase    deposits    for    two 

banks.     System,  Feb.  1917,  v.  31,  p.  210-214. 

Credit   files   and    how    they   work. 

Library   bureau.     Records    for    national,    state,    and    savings 
banks,  safe  deposit  and  trust  companies,     n.  d. 
Card   records   for  banks. 

Miller,  G.  E.  Each  morning  at  ten  I  know  yesterday's  prof- 
its. System,  Aug.  1916,  v.  30,  p.  201-205. 

Sales    records    and    accounting    method    for    merchants. 

Parsons,  C.  C.     Cost  accounting  records,     (in  his  Office  or- 
ganization and  management.     1917.     p.  273-284). 
— Credits  and  collection  records,     (in  his  Office  organiza- 
tion   and    management.      1917.      p.    237-245). 

Schulze,  J.  W.  Records  for  credit  and  collection  depart- 
ment (in  his  American  office.  1914.  p.  264-273). 

Wright,  M.  N.  File  that's  always  ready.  System,  Aug.  1917, 
v.  32,  p.  208-209. 

A  convenient  and  compact  system  of  card  records  and  folders 
for  the  credit  department. 

Yawman  and  Erbe  manufacturing  co.  Card  ledger  preferred 
and  why.  CI9I4. 

The    card    records   and    methods    of   indexing. 


i8  PRACTICAL    BIBLIOGRAPHIES 

Advertising  and  Sales  Records 

Rudders,  E.  R.  Filing-  of  sales  invoices,  (in  his  Indexing 
and  filing.  1916.  p.  175-177). 

Sales  records,     (in  his  Indexing  and  filing.     1916.    p.  166- 

170). 

Ingersoll,  W.  H.  ed.  Organizing  and  systematizing  an  ad- 
vertising department.  (in  Sales  promotion  by  mail. 
1916.  p.  179-273.  Putnam,  $2). 

Contains  valuable  matter  on  system  and  records  for  this  depart- 
ment. Among  subjects  of  general  application  are  Data  file  and 
index,  p.  219-227.  The  current  file,  p.  234-236,  Memory  tickler,  or 
automatic  calendar,  p.  237-238. 

Morgan,  R.  A.  My  plan  of  records.  System,  Oct.  1914.  v.  26, 
p.  436-43.7. 

Recording  and  filing  in   the   advertising  department. 

Parsons,  C.  C.  Advertising  department  records,  (in  his 
Office  organization  and  management.  1917.  p.  207-220). 

Sales  department  records,  (in  his  Office  organization 

and  management.  1917.  p.  221-236). 

Schulze,  J.  W-  Records  for  advertising  and  sales  depart- 
ments, (in  his  American  office.  1914.  p.  274-308). 

Werheim,  W.  P.  Organization  and  work  of  a  promoting  de- 
partment, (in  Sales  promotion  by  mail.  1916.  p.  277- 

305). 

Includes  discussion  of  the  use  of  card  and  report  forms  and 
methods  of  filing  these. 

Order,  Purchase,  and  Supply  Records 

Borget,  A.  J.     Records  the  buyer  needs.     System,  Apr.  1914, 

v.  25,  p.  404-407-  . 
Card  system   applied. 

Clarke,  P.  H.  Inventories  that  take  care  of  themselves. 
System,  Oct.  1915,  v.  28,  p.  427-431. 

Perpetual  inventory  system  successfully  worked  out  in  several 
establishments. 

English,  W.  S.  Short  cut  stockkeeping  records.  System, 
Sept.  1913,  v.  24,  p.  304-307. 

Card  system   to    aid  stockroom   efficiency   and   keep  .orders   up-to-date. 

Hudders,  E.  R.  Filing  of  purchase  invoices,  (in  his  Index- 
ing and  filing.  1916.  p.  178-180). 

Purchase  records,  (in  his  Indexing  and  filing.  1916. 

p.  161-165). 

Library  bureau.     Perpetual  stock  records,     n.  d. 

For  the  purchase  and  supply  departments. 

Mungen,  D.  D.  Index  of  goods  on  hand.  System,  May,  1914, 
v.  25,  p.  546-548. 

A  more  elaborate  stockkeeping  system  for  a  larger  business  than 
is  shown  in  More  sales  with  less  stock,  by  Banning,  System,  Mar. 
1914,  v.  25,  p.  326-329. 

Parsons,  C.  C.  Order  department  records,  (in  his  Office 
organization  and  management.  1917.  p.  246-252). 


OFFICE  METHODS  19 

Purchasing  orders,  (in  his  Office  organization  and  man- 
agement. 1917.  p.  253-260). 

Shipping  records,  (in  his  Office  organization  and  man- 
agement. 1917.  p.  268-272). 

— Stores  records,   (in  his  Office  organization  and  manage- 
ment.     1917.      p.   261-267). 

Rates,  R.  T.     Inventory  everyday.     System,  Nov.  1914,  v.  26, 

P.  536-539. 

Card  system  for  keeping  track  at  all  times  of  stock  on  hand. 
Sub-title. 

Schulze,  J.  W.     Production  order  systems,     (in  his  American 

office.     1914.     p.  255-263). 
— Purchasing  and   store   room  records,      (in  his  American 

office.      1914.      p.    237-254). 
Sinn,   W.     Weekly   records   of   profits.     System,    Oct.    1914, 

v.  26,  p.  417-421. 

Inventory    methods. 

Stebbins,  H.  A.  These  records  tell  how  much  to  buy.  Sys- 
tem, May,  1017  v.  31,  P;  540-541. 

Card  records  for  data  in  ordering  used  with  unique  filing  de- 
vice— revolving  rack  for  card  filing  boxes  placed  near  operator's 
desk. 

Twyford,  H.  B.  Operation  of  purchasing  department,  (in 
his  Purchasing;  its  economic  aspects  and  proper 
methods.  1915.  p.  73-161.  N.  Y.  Van  Nostrand,  $3). 

Records  and  their  handling  for  this  department  treated  in  four 
chapters;  Obtaining  and  tabulating  proper  records;  Work  connected 
with  requisition  and  order;  Invoices  and  method  of  handling;  Op- 
eration of  stores. 

White,  H.  R.  Records  for  the  purchasing  and  supply  de- 
partment. Engineering  Magazine,  Jan.  1914,  v.  46,  p.  571- 

576. 

System    of    listing    supplies    and    following    up    orders. 

Yawman  and  Erbe  manufacturing  co.  Saving  money  in  buy- 
ing. CI9T3. 

All   kinds   of   card   records   for  the   purchase   department. 

— Watching  the    sales   barometer,     c   1913. 
Card   records   and  filing   methods. 

Engineering  Office  and  Industrial  Plant  Records 

Botsford,  H.  L.  A  filing  system  suggested  for  use  of  engi- 
neers. Mining  and  Engineering  World,  Jan.  6,  1912,  v. 
36,  p.  13-16. 

An  abridgment  of  the  Illinois-Dewey  classification  for  engineer- 
ing literature,  with  an  original  expansion  in  geology,  mining,  metal- 
urgy,  etc.  New  York. 

Breckenridge,  L.  P.  An  extension  of  the  Dewey  decimal  sys- 
tem of  classification  applied  to  the  engineering  indus- 
tries, by  L.  P.  Breckenridge  and  G.  A.  Goodnough,  Ur- 
bana,  111.  Illinois  university,  1906.  (Illinois  University 
Engineering  Experiment  Station,  Bulletin  no.  9). 

Amplification  of  the  500,  600,  700  classes  of  the  Dewey  classifica- 
tion. 


20  PRACTICAL    BIBLIOGRAPHIES 

Bromley,  C.  H.  Engineers'  operating  data  file.  Power,  May 
9,  1916,  v.  43,  p.  652-654. 

Cards  bearing  important   data  about  the  plant,   its   machinery  and 
supplies. 

Buch,  Fred.  A  simple  system  for  filing  and  handling  trac- 
ings and  prints.  Engineering  Magazine,  July,  1913,  v.  45, 
p.  546-561. 

Methods    for    the    drafting    room. 

Campbell,  G.  E.  An  efficient  filing  system  for  the  drafting 
room.  Machinery,  Jan.  1914,  v.  20,  p.  374-375. 

Simplified  system   with  card  indexes  kept  as   a  check  against  mis- 
takes. 

Carabin,  M.  A.  The  filing  system  (in  her  Work  of  the 
Detroit  Edison  company's  library.  Special  Libraries, 
Oct.  1916,  v.  7,  p.  135-139). 

A   system   applicable    to   filing   material   accumulated   in   the   offices 
of   an    engineering   concern   or   manufacturing   plant. 

Convenient  cabinet  for  filing  power  plant  charts.  Engineer- 
ing and  Contracting,  Nov.  29,  1916,  v.  46,  p.  479. 

Plan    of   a   filing  cabinet   for   charts.      Reproduced   from   the   Elec- 
trical   World. 

Converse,  C.  M.  Office  system  and  forms  for  the  electrical 
contractor.  Electrical  Review  and  Western  Electrician, 
July  24,  1915,  v.  67,  p.  150-2. 

Methods  of  indexing  and  filing  contractors'  orders,  time  slips,  etc. 

Davies,  J.  P.  Engineering  office  systems  and  methods. 
N.  Y.  McGraw-Hill,  1915.  $5. 

A   chapter   is   devoted  to  indexing  and  filing  system   for  the   engi- 
neering   office. 

Diemer,  Hugo.     The  drafting  department  (in  his  Factory  or- 
ganization and  administration.     1910.     p.  149-158). 
Filing  drawings   and  blue  prints. 

Dolkart,  Lee.  Our  easy  way  to  file  bulky  papers.  System, 
Aug.  1916.  v.  30,  p.  192-193. 

Method   for  filing  blue   prints   in   the  office   of   a   contracting   firm. 

French,  R.  De  L.  The  filing  of  engineering  literature. 
Canadian  Engineer,  Nov.  12,  1914,  v.  27,  p.  629-640. 

Dewey    decimal    system    of    classification    in    engineering    and    its 
extension   to   cover   municipal   engineering.      Sub-title. 

Gregory,  J.  H.  Indexing  and  filing  engineering  computa- 
tions. Engineering  News,  Jan.  8,  1914,  v.  71,  p.  78-83. 

Describes    the    practice    of    a    hydraulic    and    sanitary    engineering 
office. 

Hall,  P.  W.  Classification  of  drawings  and  parts.  Ameri- 
can Machinist,  Sept.  3,  1914,  v.  41,  p.  403-406. 

Methods  of  filing  and  classification   used  in  a  large  printing  press 
works. 

Harris,  F.  W.  Fewer  factory  forms  for  getting  the  same 
work  done.  Factory,  April,  1917,  v.  18,  p.  481-482. 

Vertical    filing    system    in    the    factory    office    and    standardization 
of    record    forms. 


OFFICE  METHODS  21 

Hartwell,  H.  C.  Filing  and  indexing  data  in  the  office  of  the 
chief  engineer  of  elevated  and  subway  construction, 
Boston  Elevated  Railway  co.  Journal  of  the  Association 
of  Engineering  Societies,  Aug.  1909,  v.  43,  p.  80-84. 

Synopsis  of  this  article  in  Engineering  Record,  Feb.  6,  1909, 
v.  59,  P.  152. 

Heywood,  A.  L.  System  in  technical  offices.  Engineering 
Record,  Mar.  29,  1913,  p.  353-354- 

The  purpose  of  this  article  is  to  indicate  the  matters  which  the 
engineer  should  consider  when  planning  his  office  system. 

Highway  superintendent  of  Cook  county,  Illinois,  simplifies 
filing  system.  Engineering  Record,  Oct.  16,  1915,  v.  72, 

p.  473-474- 

Road  and  bridge  plans  are  indexed  by  logarithmic  designations 
which  show  their  precise  location  in  the  county.  Sub-title. 

Jones,  F.  H.  Filing  and  indexing  system  for  Boston  Harbor 
development  work.  Engineering  News,  June  26,  1913, 
v.  69,  p.  I333-I334. 

An   outline   of  a   system    of   decimal   classification. 

Kenner,  A.  R.  Indexing  and  filing  technical  literature.  En- 
gineering and  Mining  Journal,  May  15,  1915,  v.  99,  p.  851- 
856. 

Superiority  of  the  topical  system  over  others  and  the  weak- 
ness of  the  Dewey  system  are  shown.  An  individual  topical  scheme 
of  classification  with  filing  methods  is  described  as  devised  and 
used  by  a  mining  engineer  for  mining  needs. 

Knoeppel,  C.  E.     Procedure  with  reference  to  shop   details. 
Engineering  Magazine,  May  1911,  v.  41,  p.  246-255. 
Card    system    used. 

Krause,  L.  B.  Engineers'  technical  file  should  be  small,  up- 
to-date  and  easily  kept.  Engineering  Record,  Dec.  18, 
1915,  v.  72,  p.  760-761. 

Explanation  of  the  system  needed  in  an  engineering  office,  writ- 
ten by  the  librarian  of  a  large  firm. 

— Indexing  data  on  stream  flow  and  rainfall.     Engineering 
Record,  Jan.  31,  1914,  v.  69,  p.  140-141. 

An  index  for  quick  reference  to  state  reports,  federal  reports, 
and  other  material  in  an  engineering  library. 

McDaniel,  A.  B.  A  businesss  office  system  of  an  engineering 
company.  Engineering  Record,  Dec.  2,  1911,  v.  64, 
p.  649-650. 

Efficient  and  simple  method  of  keeping  accounts,  records,  and 
cost  data. 

Magazine  for  filing  blue  prints.  Electric  Railway  Journal, 
Mar.  10,  1917,  v.  49,  p.  449. 

Map  filing  cabinet  which  affords  a  handy  method  of  filing  blue 
prints. 

Method  of  labeling  and  filing  plans  used  by  the  New  ^ork 
Highway  Commission.  Engineering  and  Contracting, 
Sept.  30,  1914,  v.  42,  p.  324-325- 

Classification    and    filing   system. 

Parsons,  J.  L.     Office  record  system  for  civil  engineers.    En- 
gineering and  Contracting,  Nov.  29,  1916,  v.  46,  p.  466-469. 
Filing    and    indexing    system    for    engineering    literature,    drainage 
surveys,   and   road  surveys. 


22  PRACTICAL    BIBLIOGRAPHIES 

Ward,  Roy.  Filing  drawings  and  storing  patterns.  Ameri- 
can Machinist,  June,  1911,  v.  34,  p.  1163-1164. 

A    system    applicable    to    machine-tool    building. 

Williams,  A.  D.  Records  for  the  works  publication  bureau. 
Iron  Age,  May  I,  1913,  v.  91,  p.  1066-1069. 

A  system  for  keeping  track  of  the  photographs,  cuts,  and  the 
literature  issued  by  a  manufacturing  company.  Sub-title. 

Yawman  and  Erbe  manufacturing  co.     The  proper  place  for 
blue  prints  and  drawings.     01916. 
Convenient,    easily-used   system. 

Municipal  Office  Records 

Fee,  R.  J.  Filing  correspondence  in  a  municipal  department. 
Engineering  News,  Apr.  27,  1916,  p.  786-788. 

The  author  is  indexer  of  Board  of  Water  Supply  records,  New 
York  City. 

Oilman,  E.  H.     Why  the  municipal  office  needs  modern  sys- 
tem.    Municipal   Engineering,  June,   1913,  v.  44,  499-504. 
Cards  used  in  the  different  departments. 

McNeal,  John.  City  engineer's  office  records.  Municipal 
Journal,  Mar.  23,  1916,  v.  40,  p.  397-398. 

Compiling  and  filing  data  and  daily  accounts  of  work  accom- 
plished— ledger  cards — quantity  estimates — filing  and  indexing  maps 
and  records — note  books — maps  for  recording  data.  Sub-title. 

Murphy,  J.  L.  Filing  system  of  the  New  York  Board  of 
Water  Supply.  Engineering  News,  Aug.  6,  1908,  v.  60, 

P-   I37-I4L 

Complete   exposition   of   the  classification   used  in   all   departments. 

Owens,  J.  M.  Loose-leaf  filing  systems  for  city  surveys. 
Engineering  News,  Aug.  24,  1916,  v.  76,  p.  346-349. 

The   system   as   actually   used. 

Osgood,  Manley.  System  in  a  city  engineer's  office.  Amer- 
ican City  [city  ed.]  Aug.  1917,  v.  17,  p.  136-138. 

Scope  of  work,  office  routine,  filing  system,  and  cost  account- 
ing as  practiced  in  city  engineer's  office  in  Ann  Arbor,  Mich.  Au- 
thor will  supply  samples  of  forms  described  in  his  article. 

Peck,  R.  H.  Borough  engineer's  plan  filing  system.  Engi- 
neering News,  Mar.  12,  1914,  v.  71,  p.  564. 

An    inexpensive,    elastic    method. 

Remington,  W.  H.  B.  Card  index  for  registering  voters. 
American  City,  Dec.  1916,  v.  15,  p.  670-672. 

Complete  and  compact  system  for  keeping  track  of  voters  in 
city  clerk's  office.  Special  provision  is  made  for  recording  the 
progress  of  naturalization  proceedings  in  the  case  of  foreign  resi- 
dents. 

Skidmore,  I.  H.  The  filing  system  of  records  in  the  Engi- 
neering department  of  Salt  Lake  City.  Journal  of  the 
Association  of  Engineering  Societies,  Aug.  1909,  v.  43, 
p.  72-76. 

Methods  for  filing  in  four  divisions  of  the  office. 


OFFICE  METHODS  23 

Taylor,  W.  G.  Our  efficient  index  system  for  city  engineers' 
offices.  Engineering  Record,  Mar.  20,  1909,  v.  59,  p.  319- 
320. 

Exposition  of  the  Dewey  system  for  classifying  matter  in  engi- 
neering offices. 

A  short  bibliography  of  articles  before  1910  on  filing  systems 
and  office  practice  for  engineers  is  given  at  the  end  of  the  article. 

Varney,  H.  A.  Indexing  used  in  the  Engineering  depart- 
ment of  the  town  of  Brpokline.  Journal  of  the  Associa- 
tion of  Engineering  Societies,  Aug.  1909,  v.  43,  p.  77-79. 

Professional  Office  Records 

Medical 

Black,  C.  E.  Card  system  in  medical  practice.  Reprint  from 
Medical  Fortnightly,  Oct.  26,  1903.  Pam. 

An  excellent  system  recommended  for  recording  data  in  a  doctor's 
office. 

Harlow,  A.  F.  One-man  business.  System,  Aug.  1917.  v.  32, 
p.  206-208. 

Office   records    for   the   dentist.     Three   forms   are   explained. 

Van  Brackle,  J.  A.  One-man  business.  System,  Nov.  1917, 
v.  32,  p.  740-742. 

Simple    records    of   practical    value    for    a   physician. 

Law 

Clarke,  P.  H.  A  lawyer's  records.  Docket,  Apr.  1915,  v.  2, 
p.  1369-1370. 

Time    records   kept   on    cards    especially    designed   for   the   lawyer. 

Cole,   Roland.     Systematizing  the   lawyer.     Case    and   Com- 


ment, Jan.  1913,  v.  19,  p..  534-539. 
Methods    of    indexing,    filing    papers 


__    „,    „    papers    and    records,    and    a    card 

docket. 

Rudders,  E.  R.  Filing  in  lawyers'  offices,  (in  his  Indexing 
and  filing.  1916.  pf.  215-266). 

Thorough  treatment  of  the  various  kinds  of  matter  which  must 
be  filed  in  such  offices. 

Patterson,  J.  H.  comp.  Practical  business  systems  adapted 
for  use  in  law  offices.  Case  and  Comment,  Jan.  1914, 
v.  20,  p.  521-524;  Feb.  1914,  v.  20,  p.  606-610;  Mar.  1914, 
v.  20,  p.  807-812;  May  1914,  v.  29,  p.  890-893. 

Covers  the  following  topics:  Keeping  a  record  of  the  business, 
filing  letters  and  papers,  keeping  record  of  time,  systematizing  the 
day's  work,  collections. 

Architectural 

Ginsburger,  Emil.  Arrangement  of  photographs  and  mag- 
azine plates.  Brickbuilder,  Oct.  1907,  v.  16,  p.  175-176. 

The  Dewey  decimal  system  for  arranging  material  in  an  archi- 
tect's office. 

Rudders,  E.  R.  Architectural  filing,  (in  his  Indexing  and 
filing.  1916.  p.  227-257). 

A  complete  treatment  of  the  subject  including  a  classification 
system  for  plates,  photographs,  and  drawings. 


24  PRACTICAL    BIBLIOGRAPHIES 

Kimball,  S.  F.  Arrangement  of  photographs  and  magazine 
plates.  Brickbuilder,  April,  1908,  v.  17,  p.  79-82. 

A  classification  for  architects  based  on  the  decimal  system,  but 
more  comprehensive  than  Dewey. 

Ricker,  N.  C.  An  extension  of  the  Dewey  decimal  system  of 
classification  applied  to  architecture  and  building.  Ur- 
bana,  111.  Illinois  university,  1906.  (Illinois  University 
Experiment  Station,  Bulletin  no.  13). 

A   carefully    worked    out   extension   from    690    through    729. 

Waid,  D.  E.  Business  side  of  an  architect's  office.  Brick- 
builder,  Feb.  1914,  v.  23,  p.  47-49;  March,  1914,  v.  23, 
p.  62-64;  May,  1914,  v.  23,  p.  103-105. 

Articles  which  give  facsimiles  of  forms  used  with  method  of 
handling  for  convenient  reference  as  actually  worked  out  in  the 
offices  of  firms  named. 

Other 

Chapin,  F.  S.  Business  systems  in  the  professor's  study. 
School  and  Society,  Nov.  1915,  v.  2,  p.  709-711. 

Adaption  of  business  methods  to  take  care  of  considerable  detail 
without  a  secretary. 

Hudders,  E.  R.  Files  of  an  accountant,  (in  his  Indexing 
and  filing.  1916.  p.  258-277). 

Gives  classification  for  an  accountant's  data  file,  besides  methods 
of  indexing  clients'  files. 

Railroad  Office  Records 

Higgins,  H.  K.  Specification  for  filing  and  indexing  railroad 
plans.  Journal  of  the  Association  of  Engineering  So- 
cieties, Aug.  1909,  v.  43,  p.  57-7L 

Same  abridged  in  Engineering  News,  Dec.  30.  1909,  v.  63,  p. 
721-723  under  title  Requirements  of  Engineering  Files  and  Indexes. 

Saunders,  H.  J.     Railway-valuation  office  index  and  file  sys- 
tem.    Engineering  News,  Nov.  4,  1915,  v.  74,  p.  894-896. 
Practical,    self-indexing    decimal   system    capable    of    unlimited    ex- 
pansion. 

Wallace,  S.  E.  Classification  for  railway  files.  Railway  Age 
Gazette,  Oct.  17,  1912,  v.  53,  p.  725-728. 

Outline  and  suggestions  for  simplifying  the  problem  of  filing  papers 
and  information  for  ready  reference. 

Williams,  W.  H.  Railroad  correspondence  file.  Library 
bureau,  1911.  $7.50. 

"Decimal  classification  for  indexing  railway  correspondence  and 
records." 

Real  Estate  and  Insurance  Office  Records 

Day,  J.  P.  By-products  from  my  mailing  list.  System,  July, 
1914,  v.  26,  p.  62-68. 

Methods  of  classifying  and  filing  names  of  prospects  in  a  New 
York  real  estate  company. 

My    policies    in    records.      System,    June,     1914,    v.    25, 

p.  616-623. 

Card  system  used  in   a  real  estate  office. 


OFFICE  METHODS  25 

Library  bureau.  Insurance  and  real  estate  records  and 
equipment.  cigi6. 

An    efficient    system    of   card    records. 

Spencer,  E.  L.  Special  filing  (in  her  Efficient  secretary.  1916. 
p.  107-119). 

Filing  in  a  broker's  office,  filling  in  a  real  estate  office,  filing 
in  a  machinery  office.  Follow-up  systems  worked  out  for  these 
offices. 

Wade,  T.  G.  Cards  that  help  sell  real  estate.  System,  Apr. 
1916,  p.  428-430. 

A  simplified  system  of  colored  cards  classified  and  filed  accord- 
ing to  districts. 

SECRETARIAL  WORK  AS  A  PROFESSION  FOR 
WOMEN 

Cunningham,  Frances.  Secretarial  opportunities  for  women 
(in  Wisconsin  University — Extension  division.  Voca- 
tional conference  papers  and  vocational  preparation. 

1913.  p.  8-14.     Madison,  Pub.  by  the  Univ.  loc). 

Gives  a  resum6  of  the  demands  made  upon  the  Intercollegiate 
Bureau  of  Occupations  in  placing  women  in  secretarial  positions. 
The  qualifications  necessary,  the  salaries,  etc.,  are  discussed. 

Cunningham,  J.  M.  Character  of  office  service  (in  Woman's 
educational  and  industrial  union.  The  public  schools 
and  women  in  office  service.  1914.  p.  74-112). 

The  kind  of  work  women  must  do  if  they  aim  at  the  higher 
paid  secretarial  work. 

Gilbert,  Eleanor.     See  Rosenblatt,  Ann. 

Intercollegiate  bureau  of  occupations — N.  Y.     Opportunities 

in  occupations  other  than  teaching.     N.  Y.  Pub.  by  the 

author.     1915.     Pam.  isc. 

Opportunities  open  to  women  in  New  York.  Stenographic  and 
secretarial  positions,  p.  6-9. 

Perkins,  A.  F.,  ed.  Vocations  for  the  trained  woman.  Bost. 
Women's  educational  and  industrial  union.  ci9io. 
(Studies  in  economic  relations  of  women,  v.  i). 

See  chapters  on  The  college  woman  as  a  secretary,  by  S.  L. 
Arnold;  p.  201-205;  Clerical  and  secretarial  work,  by  H.  M.  Kelsy, 
p.  206-208;  The  private  secretary,  by  A.  P.  Anderson,  p.  209-214. 

Post,  M.  A.  Opportunities  for  women  in  secretarial  service 
(in  Martin,  Eleanor.  Vocations  for  the  trained  woman. 

1914.  p.    109-143.     Longmans,     $1.50.)      (Studies     in    the 
economic  relations  of  women,  v.  I,  pt.  2). 

A  thorough  investigation  of  the  secretarial  field  brought  about  by 
the  problem  which  confronted  the  Appointment  Bureau  of  the 
Women's  Educational  and  Industrial  Union. 

Rosenblatt,  Ann.  The  office  field  for  women  (in  her  Ambi- 
tious woman  in  business.  1916.  p.  227-258.  Funk, 
$1.50). 

The  opportunities  open  to  woman  and  the  demands  made  upon 
her. 


26  PRACTICAL    BIBLIOGRAPHIES 

SOURCES 

Bibliographies 

Adriance   memorial  library    (Poughkeepsie,    N.   Y.)     List  of 

books  for  business  men.     1915. 
Brooklyn  (N.  Y.)  public  library.     The  business  man's  library. 

1917. 
Jacobs,     C.     L.     Vocational       guidance     bibliography.     1916. 

(Cal.  state  board  of  education.     Bulletin,  no.  12). 
New  York  public  library.     Municipal  reference  library  notes. 

Jan.  5,  1916. 
New  York  School  of  Filing.     List  of  books  on  filing  systems, 

card   records,   business   organizations,   and   general   busi- 

ness principles;  compiled  by  Mrs  Eugenie  Chick.     1916. 

Not    published. 
Newark   (N.   J.)    free   public  library.     The   Newarker.     May, 


Philippine  library  (Manila,  P.  I.)     Bulletin.     Oct.  1914. 
Pittsburgh  (Pa.)   Carnegie  library.         Bulletin.     Dec.   1915. 
Portland  (Ore.)   library  association.     Bulletin.     Nov.   1915. 
Rosenblatt,  Ann.     Bibliography  of  business  books,   courses, 

and   references    (in   her   Ambitious   woman    in   business. 

Funk,   1916.     $1.50). 
Salem   (Mass.)   public  library.     Bulletin. 

Apr.   1914. 

Nov.  1916. 

San  Francisco   (Cal.)  public  library.     Bulletin.     July,  1915. 
Seattle    (Wash.)    public    library.     Library    poster.     Mar.    15, 

1916. 
1600  business  books;  arranged  by  authors,  by  titles,  and  by 

subjects;    compiled   by   S.    B.    Ball   under   supervision   of 

J.    C.    Dana;    second    edition,    revised    and    enlarged    by 

L.  H.  Morley  and  S.  H.  Powell.     Wilson,  1917. 
Springfield  (Mass.)  city  library.     Bulletin. 

Jan.  1914. 

Apr.   1915. 

Feb.  1917. 

What  to  read  on  business.     N.  Y.  Business  bk  bureau,  CI9I2. 
Wisconsin  library  commission.     Bulletin. 

Apr.  1915. 

June,  1915. 

1917- 

Periodical  Indexes 

American  library  annual.     1913-date. 
Engineering  index.     1910-1917. 


OFFICE  METHODS  27 

Index  to  legal  periodicals,     igi3-date. 
Industrial  arts  index.     1913-date. 
Readers'  guide  to  periodical  literature,     ipog-date. 
Readers'  guide  supplement.     iQ07-date. 

Trade  and  Selected   Bibliographies 

A.  L.  A.  booklist,  v.  9-13. 
Book  review   digest,     igio-date. 
Cumulative  book  index.     ipi2-date. 


14  DAY  USE 

RETURN  TO  DESK  FROM  WHICH  BORROWED 

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This  book  is  due  on  the  last  date  stamped  below,  or 

on  the  date  to  which  renewed. 
Renewed  books  are  subject  to  immediate  recall. 


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